Administrative Assistant Commercial Operations | FSQ-376

Overview: Administrative Assistant position for the Commercial Operations Department of Vetpharma (Customer Service, Finished product purchases, raw materials purchases, billing and logistics).

Responsibilities:

1. Bill and Manage Purchase Orders: National, European Union, Import and Triangular Operations
2. Monitoring all purchase orders with suppliers
3. Respond to customer queries about lead times and availability
4. Control, review, and send documentation for Customs
5. Monitor arrival lists of raw material imports
6. Solve logistics incidents
7. Register new suppliers into the system
8. Stock regularization
9. Process troubleshooting
10. Register new supplier registrations into the system and manage supplier returns
11. Request supplier expenses
12. Manage supplier payment claims and invoice incidents
13. Prepare quarantine letters
14. Make purchase reports
15. Manage acceptance of new service providers
16. Issue triangular operations insurance
17. Collaborate closely with the Planning, Customer Service, and Billing Departments

Qualifications:

• Previous experience in Purchasing/Billing Customer Service departments
• Medium/High level of English
• Knowledge of SAP is mandatory
• High level of Excel, dynamic tables
• Positive attitude, willingness to learn, capacity to multitask, and good performance under pressure
• Good interpersonal skills and teamwork
• Availability: Immediate incorporation

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