Business Assistant

The Business Assistant is the responsible for supporting the work of Division team on

projects directed at maximizing company profits and helping sales and marketing

strategies

Key Accountabilities

• Acting as a first point of contact: dealing with correspondence, mails and phone calls

• Managing diaries and organizing meetings and appointments

• Booking and arranging travel, transport and accommodation

• Organising events, conferences and sales meeting

• Reminding the manager/executive of important tasks and deadlines

• Typing, compiling and preparing reports, presentations and correspondence

• Managing databases and filing systems

• Implementing and maintaining procedures/administrative systems

• Liaising with staff, suppliers and clients

• Collating and filing expenses

• Track invoices and manage expenses and budgets

• Brochures monitoring and control

• Purchase orders and purchase requisitions

• Deal politely, professionally and effectively with people

• Analyze, research and resolve problems

• Maintain internal and external confidences, discretion

• Exercise good judgment in a variety of situations

Networking/Key relationships

This position requires the constant cooperation with the different internal departments

(Accounting, Communication and Image, It, …) as well as with the external division

Minimum Knowledge & Experience required for the position:

• Education: Graduate with any degree discipline in business or related field.
• Experience:

Minimum three years’ experience in similar position.

Prior experience with digital communication tools.

• Additional Skills/Knowledge:

Marketing knowledge

Sales knowledge

Sap knowledge and computer skills

Organized, committed and effective

Skills & Capabilities:

• Confidence, tact, discretion and diplomacy

• Organisational skills & Commercial awareness

• Adaptability & Creativity

• Good teamworking, communication and numerical skills

• Customer focus (internal and external customer)

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