Executive Assistant (Temporary)

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Executive Assistant (Temporary)

Apply locations Barcelona Madrid time type Full time posted on Posted 2 Days Ago job requisition id R21237

Job Title

Executive Assistant (Temporary)

Summary:

We are seeking a highly motivated and detail-oriented individual to join our sales team as a Sales Support/Executive Assistant professional. The Sales Support role is responsible for providing administrative support to our sales team, management assistance, promoting effective collaboration, planning, and coordinating staff meetings, customer meetings & events as well as assist on advancing the Sales Enablement initiatives of the division. The ideal candidate will be a team player and have great communication skills to work effectively with other departments.

In this role you will:

Sales Support:

• Provide general administrative support to the sales team as needed.
• Completing and following up on expense reports, timesheets, and other forms.
• Filing, copying, editing, and preparing documents.
• Coordination with Sales Enablement Manager International to achieve goals.
• Developing and updating forms, manuals, procedures, and policies.
• Planning and coordinating staff/customer meetings, events, and team-building activities.

Sales Enablement:

• Assist with the implementation of enablement programs to support growth, retention, and productivity of the sales organization, specifically focusing on decreased time to first sale and increased rep productivity.
• Support client facing team members with content, messaging, coaching, etc.
• Work in close coordination with the Learning and development team and Sales Enablement Manager to identify and define training needs for the sales team, building a job training program to ensure sales reps have the knowledge and skills required to sell all products and services.

Management / Executive Assistance:

• Control of signature with contracts, invoices, internal documentation, etc.
• Attend, screen and manage internal/external telephone calls, correspondence and requests.
• Organize and structure travel itineraries, travel expenses, holidays, purchase orders, etc.
• Draft communications on the Commercial Head’s behalf.
• Arranging a complex calendar of meetings and travel, including proactively ensuring that all direct reports have all necessary information and materials.
• Completing and following up on expense reports, timesheets and other forms.
• Filing, copying, editing and preparing documents and performing research
• Maintain Commercial head agenda updated on a daily basis, and in his absence resolve and/or delegate when necessary to the appropriate person.
• Coordination with Executive Assistants around the world

Department Support:

• Provide support at department level.
• Assisting and working with RVP’S as needed on projects
• Establish excellent internal and external contacts at all levels e.g. with Finance, Legal, Operations, Marketing, People & Culture and with relevant external suppliers
• Be the SPOC for and dealing with routine department enquiries by phone, letter or email
• Work collaboratively with other support roles within the Department to ensure the smooth running of the Department.
• Where necessary, assist the teams by taking on specific tasks in organizing events, catering requirements, external meetings and other projects.
• Helping to prepare presentations for the team using PowerPoint and video/audio/WebEx requirements.
• Act as the main point of contact between the Department Head and his direct reports in all sites.
• Perform logistics for meetings, events, visits, conference calls,etc.

Special Projects:

• Participate and support in ad-hoc special projects.

About the ideal candidate:

• Bachelor Hospitality Management / Business / Economist / Engineer
• Solid understanding of the Hotel Operations
• Microsoft 365, Operational Hospitality Technology tools, if know Service Optimization Product is a plus
• Ability to work in a global, complex and matrix organization.
• Good interpersonal and communication skills, both written and verbal with experience of liaising at all levels including the most senior internal and external contacts.
• Proven ability to work within a team environment, fast paced & flexible.
• Good time-management and organizational skills knowing when to prioritize conflicting priorities as well as tracking progress on a wide range of tasks.
• Strong level of initiative and creativity when tackling tasks.
• Proficiency in all office applications and adeptness at learning new packages/programs. Knowledge of corporate tools (purchasing system, AeTM, SAP-Travel expenses, Coupa, Salesforce) a plus.
• English and one additional language. French, German, Spanish or Italian is considered a plus

What we can offer you:

• A complete rewards offer – Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including bonus, equity, pension plan, travel, life and healthcare insurance, as well as lunch and transport allowance and other benefits.
• A truly global DNA – Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
• Great opportunities to learn – Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
• A caring environment – Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
• A flexible working model – We want our employees to do their best work, wherever and however it works best for them.
• A diverse and inclusive community – We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.
• A Reliable Company – Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.
• A critical mission and purpose – At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.

Join us and take your career to the next level while making a significant impact on product development and user experience!

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity, Equity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.

Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation,age, beliefs, disability or any other characteristics protected by law.

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